Office365 has many ways to
collaborate. Microsoft Teams and
Office365 Groups are just two of
the features available and until
recently O365 Groups were
recommended for small team
collaboration. At this time, we
are now promoting the use of
Microsoft Teams to collaborate
within small teams of users.
More features are available in a
Microsoft Team including
Read our FAQ
Quick link to Naming Standard
An activity-based expiration policy
was implemented on
Teams and compliant O365
Groups do not have the expiration policy applied.
Owners of any O365 Group that have the activity-based expiration policy applied to it and does not have activity within the past 6 months, will receive notifications that their O365 Group needs to be renewed or it will be deleted. They will receive warnings 30, 15, and 1 day before their team is deleted. They will receive final warnings the day it is deleted and after it is deleted.
Refer to the
Teams FAQ for more
information on the
Need to ramp up quickly on using
Microsoft Teams? Check out these resources:
Office365 Group Features
Shared Inbox - For email conversations between your members.
Shared Calendar - For scheduling events related to the group
SharePoint Document Library - A central place for the group to store and share files with checkin/checkout and version history capabilities.
Shared OneNote Notebook - For gathering ideas, research, and information
SharePoint Team Site - A central repository for information, links and content relating to your group
Planner - For assigning and managing project tasks among your group members
Each of these features are automatically created when an Office365 Group is created and are accessible using already familiar products like Office 2016 (Outlook, OneNote, etc) from your desktop, from a web browser using OWA or using a mobile app.
- Files can be synced to your desktop for easy file access using the OneDrive for Business client.
Microsoft Team Features
- A Microsoft Team is a "chat
based workplace" built on top of
an Office365 Group. So you get
all the functionality of a group
features like messaging, screen
sharing and support for
- Microsoft Teams allows you
to organize your files,
communication and meetings by
topic by creating "channels".
Each channel gets a unique email
address, calendar, file location, OneNote
notebook section, etc.
- Team members must
use the Microsoft Team app in
order to get full functionality
from a Microsoft Team.
Teams and O365 Groups will soon need to be
renewed every 6 months or else
they will be deleted. 30 days
after deletion, they will be
unrecoverable. Owners will
receive email notification when
they need to renew their group.
- All Microsoft Teams
and O365 Groups need to comply with the
- not storing DCL3 data; and
- using the
when creating a