Connecticut State Colleges & Universities
IT Support Center

Office 365 Groups and Microsoft Teams

Office365 has many ways to collaborate. Office365 Groups and Microsoft Teams are just two of the features available. At this time, we recommend using Office365 Groups instead of Microsoft Teams.

Read our FAQ Office365 Group Standards

 Announcement

October, 2017:  Groups/Teams created on/after October 13, 2017 will have the @groups.ct.edu domain and will need to comply with the Office365 Group Standards. Groups/Teams that are not compliant, will not be listed in the email address list. Groups/Teams without any activity within the past 6 months may be deleted.

Office365 Group Features

  • Shared Inbox – For email conversations between your members.
  • Shared Calendar – For scheduling events related to the group
  • SharePoint Document Library – A central place for the group to store and share files with checkin/checkout and version history capabilities.
  • Shared OneNote Notebook – For gathering ideas, research, and information
  • SharePoint Team Site – A central repository for information, links and content relating to your group
  • Planner – For assigning and managing project tasks among your group members
  • Each of these features are automatically created when an Office365 Group is created and are accessible using already familiar products like Office 2016 (Outlook, OneNote, etc) from your desktop, from a web browser using OWA or using a mobile app.
  • Files can be synced to your desktop for easy file access using the OneDrive for Business client.

Microsoft Team Features

  • A Microsoft Team is a "chat based workplace" built on top of an Office365 Group. So you get all the functionality of a group as described above plus messaging. Microsoft Teams are currently not recommended and instead it is highly recommended to instead create an Office365 group. Refer to the FAQ item "How do I decide which to create.." for more information.
  • Microsoft Teams allows you to organize your files, communication and meetings by topic by creating "channels". Each channel gets a unique email address, calendar, file location, OneNote notebook section, etc.
  • Team members must use the Microsoft Team app in order to get full functionality from a Microsoft Team. If you look at, or add to a Microsoft Team's connected Office365 Group from outside of the Teams app (by using Outlook 2016 or OWA mail), you won't see many of the Microsoft Team features and you won't be adding to the Microsoft Team content.

Restrictions

  • All Office365 Groups and Microsoft Teams need to comply with the Office365 Group Standards including:
    • not storing DCL3 data in an Office365 Group; and
    • using the naming standard in order to be listed in the email address list.

Resources