Connecticut State Colleges & Universities
IT Support Center

O365 Groups and Microsoft Teams

Office365 has many ways to collaborate. Office365 Groups and Microsoft Teams are just two of the features available and until recently O365 Groups were recommended for small team collaboration. At this time, we are now promoting use of Microsoft Teams to collaborate within small teams of users. More features are available in a Microsoft Team including messaging and O365 Groups can be easily converted to a Microsoft Team. Consider "teamifying" your O365 Group today!

Read our FAQ Standards

 Announcement

November, 2018:  Using an O365 Group still? We recommend you TEAMIFY your group to add many more features to your O365 Group. Check out the Microsoft Teams app today to see what Microsoft Teams has to offer. From there, you can download the app or create a new Team right from your O365 Group. Remember to check our FAQ often.

Office365 Group Features

  • Shared Inbox – For email conversations between your members.
  • Shared Calendar – For scheduling events related to the group
  • SharePoint Document Library – A central place for the group to store and share files with checkin/checkout and version history capabilities.
  • Shared OneNote Notebook – For gathering ideas, research, and information
  • SharePoint Team Site – A central repository for information, links and content relating to your group
  • Planner – For assigning and managing project tasks among your group members
  • Each of these features are automatically created when an Office365 Group is created and are accessible using already familiar products like Office 2016 (Outlook, OneNote, etc) from your desktop, from a web browser using OWA or using a mobile app.
  • Files can be synced to your desktop for easy file access using the OneDrive for Business client.

Microsoft Team Features

  • A Microsoft Team is a "chat based workplace" built on top of an Office365 Group. So you get all the functionality of a group as described above plus messaging and support for meetings.
  • Microsoft Teams allows you to organize your files, communication and meetings by topic by creating "channels". Each channel gets a unique email address, calendar, file location, OneNote notebook section, etc.
  • Team members must use the Microsoft Team app in order to get full functionality from a Microsoft Team.

Restrictions

  • O365 Groups and Microsoft Teams will soon need to be renewed every 6 months or else they will be deleted. 30 days after deletion, they will be unrecoverable. Owners will receive email notification when they need to renew their group.
  • All Office365 Groups and Microsoft Teams need to comply with the Office365 Group Standards including:
    • not storing DCL3 data in an Office365 Group; and
    • using the naming standard in order to be listed in the email address list.

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